Time tracking, contract management and approvals for intermediaries and staffing agencies.

Clockpit gives you instant insight into all your running contracts. Freelancers and employees keep track of their hours with ease, and thanks to our smart workflow, hours, mileage and expenses are submitted and approved right away.

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Freelancers and a client submitting and approving hours together in Clockpit

Trusted by agencies, intermediaries and staffing firms

Werving op Maat Studio Fifteen Align Professionals Unividuals TrueTalent

Intermediaries and staffing agencies

Clockpit is built specifically for intermediaries and staffing agencies, and is the only time tracking software designed entirely around the way they work.

Time tracking for placements

Clockpit automates your entire time tracking process, reminder emails included. Once hours are submitted, your client can approve them straight away. Clockpit is the tool for tracking the hours of the professionals you place.

Tasks, mileage and expenses

Besides hours, you also record tasks, mileage and expenses. Everything runs through the same approval flow, so there is nothing to keep track of separately.

Admin that runs itself

From the moment a contract is signed to the approved timesheet: Clockpit takes care of it for you.

Approve hours digitally

Stop emailing back and forth every month for approved timesheets. Register a contract and Clockpit makes sure hours can be submitted, reviewed and approved per week, every two weeks, every four weeks or per month.

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Professional submitting her timesheet from a laptop

Tasks, mileage and expenses

Hours are just the start. In Clockpit you log hours against specific tasks, record mileage and submit expenses. Everything runs through the same trusted approval flow, so you never have to chase loose receipts again.

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Professional keeping track of her tasks, mileage and expenses

Contract overview

Clockpit makes it easy to manage all your contracts. You see your active contracts at a glance and can manage them in a few clicks.

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Manager reviewing the contract overview in Clockpit

Reviews

“We have been using Clockpit for a few months now and are very happy with how easy the tool is to use. It is a great fit for placing interim professionals with our clients. Signing up is simple, and submitting and approving hours is effortless.”

Jessica Bosman

Office manager, Werving op Maat

“Compliments on Clockpit! It works nicely! What stands out is how well entering hours works: it is clear and simple.”

Erlend ter Maat

Freelancer

“Clockpit makes our collaboration simpler. Hours are easier to submit and the admin process is streamlined.”

Jaimy Borgman

Owner, Studio Fifteen

Frequently asked questions

What kind of time tracking suits staffing agencies?

For staffing agencies and intermediaries, approval is what matters most: the hours of a placed professional have to be signed off by the client before you invoice them or run payroll. Clockpit is time tracking built exactly for that. The professional logs hours per assignment or placement, the client approves them and you, as the agency, see in one overview what is ready. Mileage and expenses run through the same approval flow.

How do you get hours approved by the client?

With Clockpit, the professional submits their hours per period, for example per week or per month. The client gets their own account, free of charge, to review the hours and approve or reject them. Only then do they show up as approved in your overview. That way you have it in black and white which hours the client accepted, and there is no discussion afterwards.

How do you replace paper or spreadsheet timesheets?

Paper timesheets and spreadsheets have to be collected, signed off and retyped. Clockpit replaces that with one digital flow: the professional enters their hours on mobile or desktop, submits them, and the client approves them online. No more chasing timesheets or checking signatures. You can try Clockpit free for 45 days, without payment details.

How do you stop chasing hours as an agency?

Most delays come from hours that are submitted late or sit waiting with the client. Clockpit sends reminder emails automatically, so professionals submit on time and clients approve on time. As an agency you see in one overview which hours are still missing and which are waiting for approval, without having to email or call anyone.

How do you handle mileage and expenses?

In Clockpit, the professional records mileage and expenses in the same place as their hours. They go through the same approval flow, so the client approves hours, mileage and expenses in one go. No separate mileage log, no receipts in your inbox.

How is Clockpit different from Toggl or Clockify?

Tools like Toggl and Clockify are built to track where your own time goes, often with a timer. Clockpit is built for agencies that have other people's hours approved: staffing agencies and intermediaries. At its core is the approval flow per contract: the professional submits, the client approves, the agency keeps the overview. Tasks, mileage tracking and expenses are built around that.

How much does Clockpit cost?

You try Clockpit free for 45 days, without payment details. After that you pay €9.95 per active timesheet user per month (excl. VAT). You are billed afterwards based on actual use, so you never pay for timesheet users who did nothing that month.

Who is Clockpit for?

Clockpit is for staffing agencies, intermediaries and other agencies that place professionals with clients on an hourly basis. Think of the owner, the office manager or the back office that has to collect hours and get them approved every period. The professionals themselves use Clockpit to submit their hours, mileage and expenses.

Can freelancers use Clockpit?

Clockpit is built for staffing agencies and intermediaries. Freelancers and employees do use Clockpit to submit their hours to the agency that places them.

Start as an intermediary

Simple, clear time tracking for every freelancer you place. Try it for free and see how easy Clockpit is.

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Start as a staffing agency

Manage the hours of all your professionals from one clear dashboard. Get started with Clockpit right away.

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Try Clockpit for free!

See how easy Clockpit makes it, starting today. No payment details required.

Try it for free

No complicated spreadsheets, no chaos, no hassle.

Fully automated

From timesheet to approval: Clockpit runs the process.

Save time

Log hours, mileage and expenses quickly and easily.